General Usage

Employees touch their tag/finger to the eClock receptor and get feedback from the directional indicator lamp.

Indicator modes

Mode	Touch Tag Unit	Fingerprint Unit
On-line and ready to clock	Constant Green	Flashing red - green - red
Tag accepted and clocked in	3 seconds red	3 seconds green
Tag accepted and clocked out	3 seconds flashing	3 seconds green flashing
Add new tag / finger print	Slow flashing	Steady red / green flashing
Test new finger (3 times)		green flashing

Software

The software is extremely intuitive, and should present no problem to anybody who has the pleasure of operating it. We suggest that you click the button most agreeable to you. For detailed context sensitive help, press the "F1" key.

Teething Problems

1	To edit an existing record, double click it.
2	To edit a text field that appears stuck, delete the spaces at the end.

Click Add

From the Employee window on the software on the computer, click the Add button.

Record

The eClock will go into record mode. The red indicator lamp will shine steadily and green will flash. The employee should hold their finger flat on the unit. When their finger is detected both lamps will shine and they should continue to hold their finger on the unit for up to thirty seconds until either the red or green lamp shines steadily after which they may remove their finger.

Green - Success - test three times

The recording was successful and they may continue. The eClock will go into test mode during which the red lamp will remain off and the green lamp will flash. The employee must place his finger flat on the eClock. Both lamps will shine once the finger is detected, the employee should continue to hold his finger on the eClock until it responds with either red (fail) or green (success) after which he may remove his finger. The test needs to be completed successfully three times after which both lamps will remain off and the employees details may be entered on the computer.

Red - Failure - record again

If at any stage during recording or testing the finger recognition fails then the eClock will respond with a steady red lamp. Once the employee removes his finger, the eClock will return to record mode and the procedure reverts back to Record.

Shift Settings

Key

No	Shift Number
Day	Day of Week
Start	Start Time
L-St	Lunch Start
L-Ed	Lunch End
NML	Number of Paid Normal Hours for the day
OT1	Maximum Overtime 1 Hours for the day
OT2	Maximum Overtime 2 Hours for the day
OT3	Maximum Overtime 3 Hours for the day
Max	Warning level in hours worked on a day

Example

No	Day	Start	L-St	L-Ed	NML	OT1	OT2	OT3	Max
1	SUN	00:00	00:00	00:00	00:00	00:00	00:00	99:59	00:00
	MON	07:00	12:00	12:30	08:30	99:59	00:00	00:00	10:00
	TUE	07:00	12:00	12:30	08:30	99:59	00:00	00:00	10:00
	WED	07:00	12:00	12:30	08:30	99:59	00:00	00:00	10:00
	THU	07:00	12:00	12:30	08:30	99:59	00:00	00:00	10:00
	FRI	07:00	12:00	12:30	06:00	99:59	00:00	00:00	10:00
	SAT	00:00	00:00	00:00	00:00	00:00	99:59	00:00	00:00

General Parameters

Parameter	Description
Auto Clock Out	Enter an amount of time that would be very unusual between clocking in and clocking out the system automatically clocks an employee out after this period has expired. Enter 0 to deactivate.
Clock In Period	This is the amount of time an employee can clock in early before work which would NOT be considered as overtime. It prevents overtime being allocated for only a few minutes early arrival.
Clock Out Period	This is the amount of time an employee can clock out late after work which would NOT be considered as overtime. It prevents overtime being allocated for only a few minutes late leaving.
Fill Nml time	Must the employees work their full normal hours before getting overtime pay ?.
NT fill	The amount of normal time that must be filled before overtime can be allocated. We recommend leaving this as zero to have it automatically calculated from the shift.
OT1 fill	The maximum amount of overtime at the first overtime rate that can be worked before the second overtime rate is assumed - leave it as zero if this does not apply.
OT2 fill	The maximum amount of overtime at the second overtime rate that can be worked before the third overtime rate is assumed - leave it as zero if this does not apply.
OT1 rate	The rate for overtime 1 expressed as a multiplier of hours ie: time and a third would be expressed as 1.3333.
OT2 rate	The rate for overtime 2 expressed as a multiplier of hours ie: time and a half would be expressed as 1.5.
OT3 rate	The rate for overtime 3 expressed as a multiplier of hours ie: double time would be expressed as 2.0000
Decimal Format	Should time-sheets show hours in decimal format, ie: Should 8 and a half hours show as 8:30 (Standard), or 8,5(Decimal).

Payroll Link Ups

We provide link ups to the following payroll systems:

Accsys, dBit, Pastel, QED, Vip and almost every other payroll we have come across.

System Requirements

The eClock requires a host computer running MS Windows.

It is fully network-able.